Complete Email Security
for Professional Offices
Office Guard's integrated services block threats, protect and encrypt data, and help keep you compliant — without adding complexity to your day.
Email Threat Filtering
Block malicious email before it reaches your staff.
Our multi-layer filtering engine inspects every inbound message for phishing links, malicious attachments, spoofed sender addresses, and business email compromise (BEC) patterns. Threats are quarantined automatically — your team never sees them.
- Real-time scanning of all inbound and outbound messages
- AI-powered BEC and spear-phishing detection
- Ransomware payload detection and blocking before delivery
- Attachment sandboxing for zero-day malware
- Spoofed domain and lookalike URL detection
- Quarantine dashboard with one-click release
- DMARC, DKIM, and SPF enforcement
Data Loss Protection
Stop sensitive data from leaving before it becomes a breach.
Our DLP layer scans outbound emails to detect private data — banking details, wire transfer information, and personal identifiers — before they leave your organization. When a policy violation is detected, users receive an alert and are guided toward encrypted delivery instead.
- Discovery and classification of sensitive data in outbound email
- Detects banking info, wire transfer details, and personal identifiers
- Real-time policy alerts warn users before files leave the company
- Seamless handoff to encrypted send when sensitive content is flagged
- Available on Defender and Vanguard plans
Email Encryption
Protect every sensitive message end to end.
Office Guard encrypts outbound and inbound email communications so that patient records, client files, and wire transfer instructions stay private — even if intercepted in transit. Encryption is enforced automatically based on content policies and recipient domain.
- TLS and S/MIME encryption for outbound messages
- Policy-based auto-encryption for sensitive content
- Industry-specific rules (HIPAA, GLBA, real estate wire fraud)
- Encrypted message portal for external recipients
- Encryption compliance reporting and audit trail
Continuous Threat Monitoring
Stay ahead of emerging threats targeting your industry.
Our security operations team monitors the threat landscape 24/7, with a specific focus on attacks targeting small professional offices. When a new campaign targets medical practices or law firms, we update your filters and training content before your staff encounters it.
- 24/7 threat intelligence monitoring
- Industry-specific threat feeds (medical, legal, real estate)
- Automatic filter updates for new attack patterns
- Monthly threat briefing report
- Dark web monitoring for your domain
- Proactive alerts for high-risk campaigns
Compliance Reporting
Demonstrate due diligence to auditors and regulators.
Our reporting suite generates audit-ready documentation showing your training completion rates, simulation results, and threat response history. Whether you face a compliance audit, a client security questionnaire, or a cyber-insurance renewal, we have you covered.
- GLBA Safeguards Rule documentation
- Per-user training completion certificates
- Simulation campaign history and trend analysis
- Exportable PDF and CSV formats
- Custom frameworks available on Vanguard plan
FBI IC3 reported losses — real estate sector
Phishing Simulations
Train your team by testing them — safely.
We send realistic, industry-tailored phishing simulations to your staff on a regular cadence. When someone clicks, they receive immediate in-the-moment training rather than a reprimand. Over time, click rates drop and your human firewall strengthens.
- Annual (Guardian), quarterly (Defender), or custom (Vanguard) campaigns
- Templates tailored to medical, legal, and real estate contexts
- Immediate remedial micro-training on click
- Per-user risk scoring and trend tracking
- Manager-level reporting dashboard
- Escalating difficulty as staff improve
How It Works
Free Security Assessment
We analyze your current email environment, identify gaps, and benchmark your staff risk score — at no cost and no obligation.
Tailored Onboarding
We configure your filters, build your first simulation campaign, and assign training modules matched to your industry and team roles.
Ongoing Protection
Threats are blocked automatically. Simulations run on schedule. Training is assigned as needed. You receive monthly reports.
Continuous Improvement
Quarterly reviews track your progress, tighten your defenses, and keep your team sharp as the threat landscape evolves.
Training Reduces Risk. The Data Proves It.
Offices that combine email filtering with regular phishing simulation see dramatic, measurable reductions in click rates and breach exposure.
Phishing Click Rate — Before vs. After Training
Average click rate across Office Guard clients (months 1–12)
Based on Office Guard client data; consistent with KnowBe4 Phishing by Industry Benchmarking Report 2024
Average Cost of a Breach vs. Annual Protection Cost
Per-office comparison across target industries (2024)
Sources: IBM Cost of a Data Breach 2024; FBI IC3 2024; Office Guard pricing
Guardian
- Email threat filtering
- Spam & ransomware protection
- Annual phishing simulations
- Core training library
- Monthly report
Defender
- Everything in Guardian
- Quarterly simulations
- Personalized training
- Incident response planning
- Compliance reporting
Vanguard
- Everything in Defender
- Custom simulations
- Dedicated advisor
- Custom curriculum
- Custom compliance frameworks
- SLA guarantee
Ready to Secure Your Office?
Start with a free assessment — we will analyze your current exposure and recommend the right level of protection.